I wonder if someone can advise on how we should be calculating an apprentice’s 20% off the job hours, specifically, do we deduct time for their annual leave allowance?
We believed the 20% should be calculated using their full contracted hours:
e.g. 37 hours per week X 52 weeks = 1924 hours x20% = 384.8 hours to be off the job.
However when speaking with another provider, they are discounting days on annual leave:
e.g. 37 hours per week X 48 (52-4 weeks annual leave) = 1776 x20% = 355.2 hours to be off the job.
I cannot find anything in the funding rules that specifies whether we can deduct annual leave allowance or not. Clearly it makes a huge difference to the amount of hours we need to evidence, so if we can allow for it we will – but similarly do not want to be caught out if we shouldn’t be!
It is a lot clearer in the new Funding Rules:
P35. If planned off-the-job training is unable to take place as scheduled, you must ensure
this is rearranged. All off-the-job training must take place during paid hours.
Apprentices may choose to spend additional time on training outside their paid hours,
but this must not be required to complete the apprenticeship.
P36. At least 20% of the apprentice’s paid hours, over the planned duration of the
apprenticeship, must be spent on off-the-job training. Apprentices may need more
than 20% off-the-job training (see paragraph P37). Evidence must be available to
support the training delivered. By paid hours we mean the apprentice’s contracted
hours (e.g. 30 hours per week x 52 weeks x 0.2 = 312 hours off-the-job training per
Basically, it is calculated for all ‘paid’ contracted hours, so includes holidays, but doesn’t include irregular overtime.