We have had an employer who has paid the full amount of their co-investment up front for an apprentice, however the apprentice has left after a month. I want know if we can pay the company back the co-investment payment minus their contribution for the month in learning?
The guidance is as follows:
707. Where applicable, employer co-investment should be reconciled to the date of withdrawal. Any employer payments for training and/or assessment that has not been delivered by the withdrawal date should be repaid to the employer. You must record repayments made to the employer with AFinType = PMR and AFinCode = 3.
Just to let you know, when the PFA auditors were in last August they asked for a copy of our refunds policy, specifically covering refunds to employers where learners leave early. So it’s worth having a policy formally documented.