We have offered 4 Apprentices a position with to work for us, therefore the employer will be the provider. Three will be due for co-investment; has anyone experiences this since May – how did you treat the co-investment charges – as clearly we are not going to invoice ourselves?
MSeptember 26, 2017 at 10:10 am #200788
A transfer of funds within your accounting system would suffice as evidence for the financial amounts.
Hope that helpsSeptember 26, 2017 at 10:36 am #200792
Thanks Martin, much appreciated.September 26, 2017 at 12:59 pm #200838SFA STAFF
If you are an employer provider and are paying co-investment costs towards your own staff/apprentices as your levy pot has insufficient funds, then you do not need to invoice yourselves or record these payments on the ILR.
You will, however, need to record the Learning and Delivery Monitoring (LDM) code 356 – ‘Apprenticeship being delivered to own employees.’
Further information regarding this can be found in the September edition of Inform:
https://www.gov.uk/government/publications/sfa-inform/inform-september-2017October 4, 2017 at 3:06 pm #203255
I don’t know if you’re monitoring this, but we have put this on our 2016-17 and 2017-18 ILRs and the 16-17 ones at least are returning an error because it’s not valid. Should this be input only on 2017-18 ILRs, but for all staff learners, or only for staff learners starting from 2017-18?October 18, 2017 at 2:14 pm #207178
The code is only valid from 1/5/2017 so can only be used for 17/18October 18, 2017 at 3:12 pm #207199
So the code can be used for learners going back as far as the beginning of May, but it can only be entered on the 2017-18 ILR, is that right?
CrisOctober 18, 2017 at 3:46 pm #207206
The code has not been made available for 16/17 even though it is valid from 1st May 17.October 18, 2017 at 4:06 pm #207215
Thanks, Martin.October 19, 2017 at 8:50 am #207388
Following on from this… we aren’t an employer provider, we’re a main provider. Would I still record the LDM as 356 as I cannot see this code on the ILR?October 25, 2017 at 9:57 am #209033
I think there is some confusion here when the term ‘employer provider’ was used by Martin from the SFA as the guidance states:
For providers delivering apprenticeships to their own staff; you do not need to record any co-investment payments on the ILR. In these cases, please record the Learning and Delivery Monitoring (LDM) code 356 (‘Apprenticeship being delivered to own employees’).
I am sure this applies irrespective of the Provider type and contract held, you could be A Main Provider, Employer Provider or even a subcontract provider, I hope the ESFA can confirm this.October 25, 2017 at 10:28 am #209044
I had to request that our MIS team add the code, so you may have to do the same.
I second Martin’s interpretation – I think their use of the term Employer Provider was just unintentionally misleading.
CrisOctober 25, 2017 at 11:50 am #209066SFA STAFF
Thank you Martin and Cris.
The term was not meant to be misleading and is regardless of employer type. So it is employer providers, or normal providers – it is anyone delivering to their own employees.
MartinNovember 21, 2017 at 2:11 pm #216135
If we are delivering an apprenticeship to our own staff are we paid both the 16-18 provider and the employer incentive payment?April 20, 2018 at 9:38 am #251071
Yes you will receive both, but you can only have a training price that reflects your actual evidence costs.April 20, 2018 at 9:49 am #251076
Can anyone confirm if LDM code 356 should be used for all staff learners (incl 16-18) or just for the staff learners age 19+ that would attract co-investment?
thanksApril 20, 2018 at 9:50 am #251078
Thank youApril 20, 2018 at 10:01 am #251081
Yes use code 356 for all staff learners,but co-investment has nothing to do with Age.April 20, 2018 at 10:13 am #251088
Ourselves and all our employers are SEM’s with less than 50 employees. On that basis co-investment is only required for learner/employee age 19+. All 16-18 learners employed by SEM receive 100% funding. Hence my question.April 20, 2018 at 11:23 am #251097
The waiver also applies to eligible 19- to 24-year-old as described in the Funding Rules.April 20, 2018 at 1:02 pm #251110
Hi, regarding this.
Has anyone who uses PICS noticed that when using this code 356 on the ILR, the learner status does not display an outcome payment? I have logged this with Pellcomp and am awaiting their reply but just wondered if it was only us?!April 23, 2018 at 3:49 pm #251765
I thought i knew the score with this but now i am confused again. If we dont need to show anything in our accounting system, what does this paragraph about this very question mean (received from help desk recently)
“ However the provider (as employer) is still expected to contribute co-investment as a portion of the total costs of the apprenticeship, so the amount of co-investment shown on funding reports doesn’t change when LDM code 356 is used. ”
How can we prove we are contributing the co-investment payment if we dont show we are contributing the co-investment payment in the accounting system. Is this where the detailed breakdown of costs comes in?April 23, 2018 at 4:15 pm #251775
When you use code 356 you do not return the employer contribution in the ILR and I expect that when the time comes for the ESFA to chase up none payment of co-investment then they will use this code to exclude Employer Providers and other Providers who have their own staff employees as Apprentices.
HTHApril 23, 2018 at 5:43 pm #251800
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