Learner changing employers – levy transfer query

[LisaParticipant]

Hi

Has anyone out there experienced an apprenticeship learner changing employment from one levy employer to another levy employer and how that is executed on the DAS?

Many thanks in anticipation of some guidance!

[Martin WestParticipant]

The new Employer sets up their DAS account for the new learner just as they would for any new start, your ILR will then start the payment process.

[r012943Participant]

Would this require a new ACT record to be created, or would we do this only when new employer is non-levy? E.g. as this would still be ACT1, could this just be left as is?

[Martin WestParticipant]

Hi,
Guidance from the ILR Provider Support Manual
Apprentice changes employer during the apprenticeship
704. If there is a change to the apprentice’s employer during their programme, then you must record a new Learner Employment Status record to reflect this.
705. A new Apprenticeship contract type FAM record must be added if the new employer has a different apprenticeship contract type to the previous employer, for example if the apprentice has changes from a levy paying employer to a non-levy paying employer then a new FAM record with ACT2 must be recorded. There should be no changes made to the learning aims.
706. You must record a new price record on the programme aim; this price must reflect the cost of the remaining amount of the programme to be delivered with the new employer. This residual cost must be recording using AFinCode = 3 for training and AFinCode = 4 for assessment, as applicable.
HTH

[r012943Participant]

Thanks very much

[James BrownParticipant]

Hi

I am just wondering if the above comments by Martin ‘worked’ when a learner transfers from one levy employer to another. I am not disbelieving Martin however I have received conflicting info from the ESFA service desk. They quoted 634-636 of the Provider Support Manual:
636. New TNP records with code 1 and/or 2 should be recorded when the total training and/or assessment price for delivery of the whole apprenticeship programme has changed following re-negotiation with the new employer. The TNP records must continue to record the total training and assessment costs for the entire standard and must not be changed to reflect the proportion of the cost that remains to be paid by the new employer.

Any help appreciated

James

[Martin WestParticipant]

Hi James,
What the service desk have quoted applies to Trailblazer Funding model 81 standards.
What I have quoted is for Funding model 36 Apprenticeships.
HTH

[Martin WestParticipant]

PS. Only funding model 36 is funded from the Levy.

[James BrownParticipant]

Hi Martin

Many thanks for the clarification.

Kind regards

James