Registering new apprenticeship programme on the LARs database

Home Forums Data issues Registering new apprenticeship programme on the LARs database

This topic contains 17 replies, has 2 voices, and was last updated by  Anamika Kumar 4 months ago.

Viewing 18 posts - 1 through 18 (of 18 total)
  • Author
    Posts

  • Anamika Kumar
    Participant

    Dear All,

    Could someone please confirm the correct process for registering a new apprenticeship standard programme on the LARS database?

    We submitted the HIGHER EDUCATION LEARNING AIM REQUEST FORM along with the approval letter confirming that the new programmes were validated by the university over two months ago and found out that the programmes are listed as non-apprenticeships with no apprenticeship codes attached.

    Is there any other effective process to make sure that an apprenticeship standard or framework is created immediately? After 2 months, this issue has still not been resolved.

    Any advice will be appreciated.

     
    #259277

    Martin West
    Participant

    Hi Anamika,
    The LARS process and aim recording for Standards is different to the previous for Frameworks under FM 35.
    For standards, mandatory qualifications are not reported in LARS as part of a Standard as it is only the standard that is funded and not the individual aims excepting for M/E.

    As long as the aim you deliver is entered on LARS as an individual aim then that is all that is required for it to be recorded on the ILR as a Standard component aim.
    HTH

     
    #259288

    Anamika Kumar
    Participant

    Hi Martin,

    Thank you for your prompt response.

    The programme learning aim is currently listed on LARS but the ILR file comes back with the same errors: ‘This Learning aim reference is not valid in the LARS database’.

    Please could you clarify the process of registering the Apprenticeships Standard and where the standard code can be obtained from?

    Many thanks!

     
    #259303

    Martin West
    Participant

    Hi Anamika,
    You can identify the standard code from here:
    https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/709477/Apprenticeship_Standards_Funding_Bands_20180518.ods

    The Programme aim is ZPROG001 with the standard code from here
    Your delivery aim is recorded as a component aim using its code from LARS
    HTH

     
    #259309

    Anamika Kumar
    Participant

    Hi Martin,

    Thank you for the information. All seems to work fine apart from the LARS database not being updated with the correct code – the ongoing issue which was reported many times. I’ll wait for the resolution to this and try to validate the file again.

    Many thanks for your help!

     
    #259317

    Martin West
    Participant

    Hi Anamika,
    It should be ok is the aim is already on LARS can you let me know the standard and aim reference?

     
    #259319

    Anamika Kumar
    Participant

    LARS: 00303029 BA (Hons) in Management Practice
    As per the spreadsheet you sent, I believe the standard code should be: 55.

     
    #259325

    Martin West
    Participant

    Hi Anamika,
    00303029 is showing in LARS as being created on 11th April 18 with a start date of 28t Feb 18 and is valid for any category so should be ok for use.

    You need a Programme aim ZPROG001 with:
    Programme type 25 for Apprenticeship standard
    Funding model 36 for Apprenticeships from 1 May 2017
    Source of funding 105 ESFA
    Apprenticeship Standard code 55
    Apprenticeship contract type record

    You also need a component aim 00303029 with:
    Programme type 25 for Apprenticeship standard
    Funding model 36 for Apprenticeships from 1 May 2017
    Source of funding 105 ESFA
    Apprenticeship Standard code 55
    With the Learning delivery HE record

    Is this is what you have included with the learner record in the ILR?

     
    • This reply was modified 5 months, 3 weeks ago by  Martin West.
    #259343

    Anamika Kumar
    Participant

    Thank you and yes – all the above included in the ILR.
    However, the file comes back with the same error:

    “This Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date”.

    Similarly for the LARS: 00302977.

    Even though those programmes are listed on the LARS database, they are not listed as apprenticeships, which is an ongoing issue for us. I believe, once categorized correctly, this should solve the problem.

     
    #259348

    Martin West
    Participant

    Hi Anamika,
    I know of another university who does not have the same problem, so I do not think it is an issue not having your aims listed as Apprenticeships in LARS but the following previous guidance may help.

    If there is a delay in the publication of learning aim information in the LARS database, then you can temporarily record the Learning aim reference of the nearest equivalent aim (in terms of type of provision).
    Code LDM118 must also be recorded in the Learning Delivery Funding and Monitoring fields to indicate that the learning aim reference recorded is being used as a proxy for the actual learning aim that is being undertaken.
    Once the actual learning aim reference is published, you must update the code recorded in the Learning aim reference field and remove code LDM118 from the Learning Delivery Funding and Monitoring fields.
    In all cases, the proxy aim details must be removed and the actual aim details recorded before the end of the teaching year or before the learner completes or withdraws from the learning aim, otherwise the data will fail validation.
    If no regulated qualifications are undertaken as part of an apprenticeship standard programme, you should record one of the non-regulated learning aims held in the LARS database as the component aim. These non-regulated codes should be taken from Category E of Appendix H.

    If you cannot find an equivalent aim for 00302977 then you could use from Category E Z0002077 Non regulated provision, Level 6, Marketing and Sales

    Regards

     
    #259355

    Anamika Kumar
    Participant

    Hi Martin,

    Thank you for your help and all the information.

    Best regards,
    Anamika

     
    #259360

    Anamika Kumar
    Participant

    Hi Martin,

    Just to follow up on the error message in case this will be useful for other readers – the ILR file was not fully validated due to the following error: “This Learning aim reference is not valid in the LARS database for this Funding model and this Learning start date”.

    This has now been resolved. It turns out that the only problem was with the programme start date which was two days before the LARS code was valid from. LARS start date needs to be at least one day after the programme start date.

    Also, as you have mentioned earlier, it is sufficient that the correct standard code from the list above is recorded in the ILR file. The programme does not have to be categorized as an ‘apprenticeship’ on the LARS database.

    I hope this helps to anyone who encountered a similar problem.

    Best regards,
    Anamika

     
    #259565

    Martin West
    Participant

    Hi Anamika,
    Thought there had to be a simple reason for this, wood for the trees comes to mind.
    Hope you continue error free.
    Regards

     
    #259575

    Anamika Kumar
    Participant

    Thanks Martin, all resolved now.

    Best regards

     
    #259597

    Anamika Kumar
    Participant

    Dear All,

    I can’t seem to find the Business to Business Sales professional level 6 on the Funding Bands spreadsheet (fee £21,000 for 3 years of studies). Is there a newer version available?

    Many thanks,
    Anamika

     
    #271686

    Anamika Kumar
    Participant

    Dear All,

    I can’t seem to find the Business to Business Sales professional level 6 on the Funding Bands spreadsheet (fee £21,000 for 3 years of studies). Is there a newer version available?

    Many thanks,
    Anamika

     
    #271687

    Martin West
    Participant

    Hi,
    Approved for delivery 26th June 2018
    https://www.instituteforapprenticeships.org/apprenticeship-standards/business-to-business-sales-professional-degree/
    I expect it has not yet been added to LARS or the spreadsheet

     
    #271700

    Anamika Kumar
    Participant

    Makes sense, thank you Martin.

     
    #271729
Viewing 18 posts - 1 through 18 (of 18 total)

You must be logged in to reply to this topic.