RoATP Compliance visit

[rsmithParticipant]

Hi there,
I have the ESFA coming next week for a Compliance visit as a new Employer Provider.
Can anyone offer any hints/tips please? Any area I should be particularly focused on?
Many thanks!

[Sue BishopParticipant]

Hi, We have our compliance visit next week too and have a letter detailing what they want to look at, have you received this?

Regards,

Sue

[JadeTurnerTCParticipant]

Hi Sue, can you tell me how far in advance you received your letter?
Thanks

[Sue BishopParticipant]

Received it last week, Jade, once we had our date/time confirmed.

It’s not so bad, I’m using it more as a support visit rather than thinking of it like an inspection. They just want to know that you have in place what you said in RoATP submission (not the non-levy ITT, though would expect that to be similar).

Regards,

Sue

[LeeParticipant]

Has anyone had their ESFA compliance visit yet?

[alex.milesParticipant]

Hi All,

My company complete provider health checks & compliance checks in prep for ESFA visits. If you are interested email me – alex.miles@wylp.org.uk

Thanks
Alex

[LeeParticipant]

Hi Alex,

Can you share any guidance to the forum readers?

Many thanks

[alex.milesParticipant]

Some of the details i use in a support visit include –

– Set up SFS / IDAMS / DAS account
– Signed contract electorally
– Set up super user and users onto each system
– Received 2 emails from ESFA – inc UPIN
– Provided bank details to agency
– Set up data collections service via the Hub
– Set up LRS, EDS and FE Connect access
– Provider self-assessment / readiness document completed and returned to ESFA
– Employer contracts / agreements developed
– Commitment statement in place
– Cost / price list prepared – including how to evidence ineligible costs are not funded from App funds
– 20% understood, identified methods of planning & capturing
– Tracking & monitoring arrangements in place – inc reviews, T&L, assessments, milestones
– Set up processes for administering financial transactions between provider & employer – inc incentives or co-investment if and when required
– Register application reviewed and evidence prepared
– ESFA provider visit planned for and evidence prepared

[estevensParticipant]

Hi,

We have recently received a call from the ESFA wanting to do a controlled review of our processes. Would this be the same sort of compliance visit as mentioned?

We became a prime provider last year and this is the first communication we have had from the ESFA.

Could someone please clarify?

Many thanks
Emma