Subcontracting Declaration 2018

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This topic contains 24 replies, has 11 voices, and was last updated by  Martin West 2 months, 1 week ago.

Viewing 25 posts - 1 through 25 (of 25 total)
  • Author
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  • M1
    Participant

    Hi all
    The latest subcontracting declaration is now on the SFS and what a pain to complete!
    However, I remember the ESFA mentioning that the subcontracting information that has to be posted on our website is for ‘Provision’ subcontracting only, ‘Services’ subcontracting need not be on there.

    I cannot find much about the completion of this new declaration and what is to go on? Is it for all subcontracting as per the old spreadsheet, or just ‘Provision’?

    Thank you in anticipation.

    Mark

     
    #234091

    chrisbradley
    Participant

    Hi Mark,

    nothing nowadays is pain free with all of the stuff happening!!
    I completed the declaration the other day, a job and a half, and there is the question of whether the subcontract arrangement is for full programmes or not so I have gone on the basis that if the answer is yes it is provision subcontracting and if no it is the old services definition.
    Chris

     
    #234093

    M1
    Participant

    Hi Chris

    Thank you for your reply, so did you include your ‘Services’ subcontracting in yours?

    Mark

     
    #234095

    Alan Lewis
    Participant

    Hi All

    I volunteered for the initial test and feedback for the new SFS portal.

    At the time I asked about what constitutes Services, and their definition was anything you additionally contract for that relates directly to learning, but is not part of the main provision subcontract. E.g. an industry specialist to deliver learning for a particular part of a programme that cannot be met by the main Provider.

    Services do not relate to any associated costs, such as MIS subscriptions, ICT equipment, etc.

     
    #234112

    chrisbradley
    Participant

    Hi Mark,

    yes I have and just shown it as the “no” option. I am not sure if it right but it is close enough I am sure! I think better to include than not.
    Further to this I am looking after the data and contract management for one company that delivers the apprenticeship in sporting excellence under their new arrangements for elite non-employed sports people. It is an oddball insofar as it is still almost fully set up as an apprenticeship record however funded via the old EFA budget. There was no option for that so I have just returned it as non-levy 16-18 as the nearest match. We try out best do we not?
    Chris

     
    #234116

    chrisbradley
    Participant

    Hi Alan,

    for apprenticeships the example that used to be cited for services is construction where the knowledge (tech cert) is delivered by a college for example.
    Cheers.
    Chris

     
    #234118

    M1
    Participant

    Hi Chris

    Ok, thank you.
    I’d better put a day aside for this then, where it used to be around an hour!

    Tanks

    Mark

     
    #234132
    SFA STAFF

    John_North
    Participant

    Hi All,

    We very much appreciate any feedback on your experience of completing the on-line Subcontractor Declaration form which will help us improve the service.

    There is a link to a Feedback form on the bottom of the Skills Funding Service home page.

    Thank you

     
    #234345
    SFA STAFF

    John_North
    Participant

    Hi,
    Subcontractor Declaration definitions:

    Whole training programmes: where we refer to subcontracting ‘whole training programmes’ we mean where you do not deliver any of the learner’s programme or apprenticeship.

    Part training programmes: where we refer to subcontracting ‘part training programmes’ we mean where you deliver some of the learner/s programme or apprenticeship and subcontract the remainder.

     
    #234674
    SFA STAFF

    John_North
    Participant

    Hi,
    The Survey link referred to in a previous post is incorrect.
    To provider feedback on the Subcontractor Declaration process they Survey link is on the ‘Confirmation’ page displayed after submitting a declaration.
    Apologies for the confusion

     
    #234677

    Alan Lewis
    Participant

    Afternoon Everyone

    Just an FYI… I attempted to complete our declaration today, but came across a slight issue on the ‘Your Fees and Charges’ section.

    Any weblink to your fees and charges that exceeds 75 characters will not pass validation. Ours has more than 75 characters, as do many webpage addresses. I’ve queried this but have received no response to date. Hopefully I’ll receive an answer before the 14th!

    Just be aware if you have not yet completed your declaration.

     
    #234679

    chrisbradley
    Participant

    Exactly Alan, and if the person(s) looking for the document can’t find it due to the shortened address that has to be entered they will have to ask for it!!!
    Enough is enough with this!!!!
    Chris Bradley
    We jump through more hoops!!!!!!!

     
    #234687
    SFA STAFF

    John_North
    Participant

    Hi,
    We are aware of the URL length restriction and we are addressing the issue urgently. We expect the URL length restriction, to be increased to 256 characters, to be fixed by mid day tomorrow (9/2)
    John North
    Provider Digital Services

    Alan – You should recieve a reply to your query from the ESFA Servicedesk shortly.

     
    #234699

    Martin West
    Participant

    Hi John North,
    I am still not clear on this:
    Where an Employer delivers training as a subcontractor and the total value of these arrangements will be less than £100,000 per year they are not required to apply for RoATP.

    Does the subcontracted Employer have to register on UKPRN? if not how will the ESFA know how many Employers are acting as and being funded as subcontractors?

    If not I think there is a big hole here that needs to be plugged.

     
    #234719
    SFA STAFF

    John_North
    Participant

    Hi Martin West,

    The subcontracted employer will need a UKPRN to be included in the subcontractor declaration.
    When adding a subcontractor on the declaration they must have a UKPRN.

     
    #234721

    Ruth CJ
    Participant

    Chris Bradley – If you hear anything more about where to put Sporting Excellence, I’d be very interested! They don’t fall into any category properly. I was foolishly looking for them in HUB reports today, and they don’t appear anywhere.

     
    #234755

    chrisbradley
    Participant

    Hi Ruth,

    yes indeed, it has been somewhat confusing from the outset of how the detail for the new AASE arrangements would be seen from the reporting and payments perspective. You are absolutely correct that they are below the radar anywhere really and I chose to add them as I did i.e. non-levy post May just so that in my view the right thing has been done to at least show them transparently. I am just tracking the funding manually at the moment and look forward to how this works in the new contract year given how the allocation for this year was calculated.
    Chris

     
    #234809

    DMHUGHES
    Participant

    In response to Martin and John above, am I right in thinking if we are to work with an employer with a small subcontract we would still have to declare them and they would have to register on UKRLP first in order to generate a UKPRN and then be added onto our declaration?

    Dawn

     
    #234936

    Martin West
    Participant

    Hi Dawn,
    I think this is the case as the contracting agencies are stakeholders in the following

    The stakeholders participating in the UKRLP project require that learning providers with which they engage have a UK Provider Reference Number (UKPRN).

    https://www.ukrlp.co.uk/

    HTH

     
    #235070

    MelButcher
    Participant

    Hi John North

    How are you?

    Can I just clarify in respect of non-levy carryover. ESFA have merged the non-levy starts allocation from the 1st August 2017 to 31st December with the non-levy carryover for these learners between 1st January 2018 to 31st July 2018. For the cash value 16-18 and 19+ do we enter the total amount contracted for non-levy starts and carryover? Plus what do we do in terms of volumes? I’m presuming that we just enter starts as they will be the same learners.

    I am aware that we are not required to enter procured non-levy at this stage.

    Any advice would be great.

    Mel

     
    • This reply was modified 2 months, 1 week ago by  MelButcher.
    #235516

    DMHUGHES
    Participant

    Thanks Martin. Useful as always.

    Dawn

     
    #235522

    old25
    Participant

    Hi,

    For the declaration, do you just include new starts from Aug 17 or are carry overs included?
    Is it just looking at learners between 01/08/2017 to date or do you have to forecast as well?
    Can’t find any guidance on this so any help would be greatly appreciated

    thanks

     
    #235566

    KarenP
    Participant

    Are we not require to complete this for EFA learners, appears not by the declaration??

    thanks

     
    #235801

    gw30
    Participant

    Hi
    I am a bit late starting this!
    The section that says how much are you paying your subcontractor – does this include any additional fees outside of the levy/10% co-investment as specified by the subcontractor?

     
    #235915

    Martin West
    Participant

    Hi gw50,
    Not sure I understand what you mean by ‘additional fees outside of the levy/10% co-investment as specified by the subcontractor’
    You should enter the gross value of the funds received from the Agency that you subcontract for delivery.

     
    #235926
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