Hi Everyone, hoping someone may have clarification.
I’ve started at a new training provider within the compliance dept for a company who provide Apprenticeships. As part of their withdrawal process they await a copy of an email/letter from the employer to confirm the learner withdrawal, This is creating a huge bottleneck and delay of the processing of their withdrawals.
I’ve worked at many training providers in the past and never used employer evidence as part of the withdrawal as long as there is a last day of training, which includes supporting last day training evidence and that there is a learner withdrawal reason, this has been sufficient even under ESFA audits.
You are correct as although the employer has an obligation to inform you and this could be used to trigger the withdrawal it may not be evidence that supports the funding rule that applies which is:
P219. If an apprentice leaves without completing their apprenticeship, the last date of learning, including the apprenticeship programme learning aim, is the date you have evidence the apprentice was still in learning for any learning that is part of their apprenticeship.
Your organisation should have a withdrawal policy to avoid claiming funding when a learner is no longer in learning.